How to use the Booking System

http://www.nmr.unsw.edu.au/nmr/book.dll

Introduction

From July 2nd 2007, bookings will be made via an online system at the above address for five of the Facility instruments:

Tesla DMX 600, Hertz DMX 500, Flip DPX 300, Maya300 VI300 (solids), and EMX ESR.

Bookings are divided into twenty-four sessions per day. Bills are generated automatically at a later date based on a charge per instrument.

How do I register with the NMR Facility?

To register, please download the registration from (MS Word document, 107kB, right-click and select "Save Target As...") and take it to Dr Adelle Shasha ext 54705, rm B43, NMR Facility.

For registration you will need to provide:

• your name
• your 3 letter nmr code (your initials)
• your 4 - 6 letter password
• supervisor's name and account details
• school/department/faculty
• email address
• contact phone number and/or internal phone number

All users must be trained by an authorised NMR staff and be deemed competent before operating the instrumentation without direct supervision. Training is arranged through Dr Adelle Shasha ext 54705, rm B43.

OHS Induction

All staff and students must complete an NMR OHS induction program before commencing work of any type in the NMR Facility. There are 2 steps that must be completed:

Step 1
Please download the “Safety in the Nuclear Magnetic Resonance (NMR) Facility ” (MS Word document, 1.03MB, right-click and select “Save Target As…”) and return:

• Page 5 and 6- the completed quiz and
• Page 7- signed declaration.

Return pages 5 - 7 ONLY in person to Dr Adelle Shasha, room B43, NMR Facility at 3:30 pm on Mondays (forms are collected once a week).

Step 2
New and current users must read also become familiar with the NMR Facility OHS Risk Assessment and Control Form (MS Word document, 118kB, right-click and select “Save Target As…”). More information regarding OHS can be found on the OHS pages of the Analytical Centre Website.

How do I make a booking?

1. Go to the website at http://www.nmr.unsw.edu.au/nmr/book.dll
2. Enter your username and password
3. Select "Make Booking"
4. Select an instrument from the drop down list under "choose facility from list"
5. Select a day from the calender
6. Press "Weekly Booking"
7. Check boxes for any slots you want to book on the instrument
8. Scroll down and press "Accept" .
9. Press "View Bookings" to check your booking
10. Logout

How do I change or delete a booking?

Remember that if you wish to cancel the booking this needs to be done 24 hrs prior to the start of the time.

1. Go to the website at http://www.nmr.unsw.edu.au/nmr/book.dll.
2. Enter your username and password
3. Change or delete a booking select "Make Booking"
4. Select an instrument from the drop down list
5. Your booking shows as boxes with a greeen ticks. Uncheck the times you wish to delete.
6. Log out.

FAQ

1. Do I need to make a booking to use the Gyro300 Autosampler instrument?

No, this system still works on a first come, first served basis with a different billing system

2. What if I book a block of time and finish early?

When you have finished on the instrument, cancel your booking from the start of the next full hour. You may still be charged for what you had reserved unless someone else then uses the time. Advise Dr Shasha as soon as you know this will happen.

3. What if someone has booked an hour long slot and does not use all of it. Can I use the remaining time?

Yes. If you can finish within this hour long period, you do not need to reserve the instrument. If you go into the next hour, you must make a reservation. Whoever is using the instrument at the start of an hour long slot should have booked that slot.

4. What if I use the instrument without making a reservation?

You will be given a warning initially but the Facility reserves the right to fine and bar repeat offenders!

5. Can I use ICONNMR software on Flip300 still?

Yes. Just make the reservation as normal and start the iconnmr software. (Make sure that "iconnmr" is logged in then type "inmr" either in a shell or in xwinnmr to start ICONNMR)

6. What are priority days and can I make a booking on them?

Priority days may be reserved in advance only by certain groups, usually the NMR Facility staff on Tuesdays and Wednesdays since some of the staff are here only on a part time basis. If a priority day has not been booked 24 hours in advance, any user may reserve that day. They may also be reserved after consultation with Facility staff if appropriate.

7. How does the billing system work?

Essentially you are charged for the time you book.

If you make a reservation and then cancel it more than 24 hours before it is due to start, you will not be charged for the time.

If you cancel with less than 24 hours advance warning, you will be charged for the time reserved unless someone else reserves some time.

8. How much do I pay for each instrument per hour?

Charges depend on whether you are from the UNSW, another campus user or an outside industrial or government user.

Contact Facility staff for the rate that applies to you.

Do's and Dont's

Use a bit of common sense in bookings!

If you want to reserve a short amount of time, start filling the schedule from the earliest point in the day, from 10am if possible. Do not book a single slot at 7pm well in advance, for example, as this will prevent others setting up longer runs. Obviously, if it's 3pm and no one has booked the overnight slot for that day, booking an hour at 7pm is quite reasonable

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